EarthsHands takes the handling of your personal data seriously. Below is an explanation of how EarthsHands will handle your personal data after it has been collected by us. EarthsHands assures that it will only use your data as specified here in our privacy policy and to achieve its community interest objects of supporting grassroots conservation and community development.

Who we are

Our website address is: https://earthshands.org.

We are EarthsHands an Eco-Tourism International Volunteering Organisation, registered in Ireland. EarthsHands is a company limited by guarantee, which means it conducts activities to benefit the community. Our focus is by supporting locally run grassroots organisations in conservation and community development. We provide these groups with financial, physical and technical support through volunteering and internships. The registered address of EarthsHands Sunfield, Fountainstown, Crosshaven Co.Cork.

What personal data we collect and why we collect it

EarthsHands can obtain personal data from you (including your name, email address) from a number of different sources:

  1. When you use our ‘contact us’ web form to enquire about opportunities advertised on our site.
  2. If you supply us with your details when discussing matters directly via email or over the telephone to us, or if you submit a request for details to be provided to you.
  3. When you complete and subscribe to receive newsletter and marketing communications from us using the MailChimp sign up links on our website and social media pages.

EarthsHands needs your name, and/or email address so that it can send out information to you and advise you of special offers and promotions it thinks may be of interest to you.

EarthsHands also requires this information about you in order to complete your application for expeditions and deal with any bookings on your behalf.

In order to complete your volunteer booking, EarthsHands will also need to collect information about you, and others included in your group, to pass to third parties (eg, relevant project managers, excursion operators, etc.) for the purposes of booking your trip.

This may involve the transfer of information outside the European Economic Area (“EEA”).

By providing EarthsHands with this information you provide your consent (and the consent of those included in your group) to transfer such information out of the EEA. The information collected may include, but is not exclusively limited to, details such as your name, your address (in order to send the relevant documentation relating to your expedition to you), your email address and telephone number (if EarthsHands needs to contact you about your arrangements urgently).

All our data is stored on the Mail Chimp platform but will not be shared with any other third parties. By subscribing to our newsletter to our newsletter, you acknowledge that the information you provide will be transferred to Mail Chimp in accordance with their Privacy Policy and Terms.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

EarthsHands may collect and record information in order for us to understand more about how our site is used and in turn to make sure that the site reflects your needs. To do this we may send cookies to your PC. A cookie is a small file that contains information that allows us to recognise that you have used the site before, but will not contain any personal data.

By browsing our website, you are accepting our use of cookies and consent to our cookie policy. If you do not want cookies to be stored on your PC it is possible to disable this function within your browser via its privacy settings without affecting your navigation around the site.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

You have the right to ask EarthsHands not to process your personal data for marketing purposes. You also have the right to access information held about you by EarthsHands. Your right to access can be exercised in accordance with the Data Protection Act 1998, as amended from time to time.

Unless otherwise provided in the Privacy Policy or the Terms and Conditions, EarthsHands will never share your information with other organisations for marketing, market research, or commercial purposes, and we don’t pass on your personal information to any other website. EarthsHands will only disclose your information if we are required to do so by law, or to apply our terms of use or other agreements.

EarthsHands operates in accordance with the Data Protection Act 1998, and any amendments there to.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Consent

By disclosing your personal information via the Website, over the telephone or via email you consent to the collection, storage and processing of your personal information by EarthsHands in the manner set out in this Privacy Policy, or the Terms and Conditions.

‘Unsubscribe’ and Changes

You may at any time unsubscribe from receiving information from EarthsHands by sending an email to info@earthshands.org  or following a link in any of our emails. If you change your contact details, you can do so via the links in any of our email communications of by sending an email with your new details to info@earthshands.org.

Contact

If you have any questions or concerns about the information EarthsHands holds about you, you may email EarthsHands on info@earthshands.org.

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